The email to send when you don’t get the job

By Charlotte Makala

What you need to know:

Rejection can sting, especially after all the effort put into job applications and interviews. However, there's a way to make more of a lasting impression— crafting a thoughtful and professional email when you don’t get the job offer.

Expresses gratitude. Consider beginning with something like "I want to express my sincere appreciation for the opportunity to interview with you on Wednesday." This demonstrates professionalism, appreciation, and respect for the opportunity.
Personalized reference to the interview. Continue with something like "It was a delight getting to know you and your team and more about the company, its vision and mission towards the future.” This shows genuine interest in the company and connection with the team, making the email feel more sincere and thoughtful.
Acknowledges the rejection with grace. "While I am naturally disappointed to hear that I was not selected for the role, I have full confidence in your judgment in choosing the best candidate." Maintaining a positive tone you can present as mature and graceful, reinforcing a sense of professionalism.
Keep the door open for future opportunities. To signal flexibility and willingness to stay in touch for potential roles, you may continue with something along the lines of "If there are any changes regarding the position or if you believe there may be another opportunity at your company where my skills and expertise could be a good fit, I would be eager to discuss this further."
End on a well-wishing note. At the end of the email keep it positive and warm, further solidifying a lasting and favorable impression, with something like: "In the meantime, I want to express my best wishes to you and your team in finding the ideal candidate."

The email to send when you don’t get the job

What you need to know:

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How to decline an offer that’s not the right fit

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